Flow
Workflow orchestration
- Custom pipelines for stages, dependencies, handoffs
- Real-time status visibility for all stakeholders
- Automated reminders for overdue tasks & reviews
Case Study — U.S.-based mid-sized service organization
Mobile Workflow & Asset Management Platform
Client: U.S.-based mid-sized service organization
Client at a Glance
- Type: Mid-sized professional services
- Teams: Distributed internal staff & external partners
- Need: Centralized tracking, asset control, and fast mobile approvals
Challenge
The client managed complex, multi-stage projects across distributed teams and partners using shared folders, spreadsheets, chat tools, and email approvals.
As volume increased, problems emerged:
- Lack of centralized visibility: hard to track real-time status.
- Version control issues: assets buried across threads/folders.
- Slow client response cycles: reviews/sign-offs stalled timelines.
- High coordination overhead: managers chasing updates.
They needed centralized tracking, streamlined asset handling, and fast mobile approvals.
Our Solution
A mobile-first workflow & asset platform unifying internal teams and external partners in one structured environment.
Assets
Asset & version control
- Centralized storage with clear versioning & history
- Role-based access for view/upload/approve
- Inline previews for fast reviews
Mobile
Mobile reviews & approvals
- Cross-platform app for on-the-go updates
- Instant notifications when assets are ready
- Commenting & sign-off from mobile
Collab
Collaboration & visibility
- Messaging tied to stages & tasks
- Dashboards for progress, deadlines, bottlenecks
- Activity logs for accountability
Technology Stack & Architecture
Frontend (Mobile App)
- Flutter (cross-platform iOS/Android)
- Firebase Cloud Messaging push
- Offline caching & sync
Backend & APIs
- Node.js microservices
- Apache Kafka for events
- Redis for queues & caching
Storage & Security
- Encrypted asset storage (AWS S3)
- JWT auth with RBAC
- TLS for all data in transit
Web Dashboard
- React SPA
- Real-time status updates
Cloud Infrastructure
- Hosted on AWS
- Prometheus & Elasticsearch monitoring
- CI/CD with GitHub Actions & Docker
Operations
- Audit logs & activity trails
- Admin controls for roles & access
Impact & Outcomes
After three months:
- Missed deadlines: High → ↓ 42% (improved predictability)
- Approval turnaround time: 2–3 days avg. → < 24 hrs (faster feedback)
- Versioning errors: Frequent → Rare (strong control)
- Manual coordination time: High → ↓ 35% (more time on delivery)
Future Roadmap
- Deeper integrations with external asset review tools
- Expanded partner access controls
- Advanced reporting for forecasting & capacity planning
Client: [Name Withheld – U.S.-based Service Organization]
Talk to us
Want a mobile-first workflow & asset platform tailored to your teams? We’ll help you centralize, automate, and accelerate delivery.