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Case Study: Mobile Workflow & Asset Management Platform | Envision360
Case study

Mobile workflow and asset management platform

Client: U.S.-based mid-sized service organization. Distributed staff and partners needed clear status, asset control, and quick approvals.

−42%missed deadlines
< 24 hrsapproval time
Rareversioning errors
−35%coordination time

Client at a glance

  • Type: Professional services, mid-sized
  • Teams: Internal staff and external partners
  • Need: Central tracking, version control, and faster approvals
Mobile approvals and workflow overview

Challenge

Work ran across shared folders, spreadsheets, chat, and email. As volume grew, the gaps were clear.

  • Visibility: Hard to see real-time status across projects.
  • Version control: Assets scattered across threads and folders.
  • Approvals: Reviews and sign-offs slowed delivery.
  • Coordination: Managers spent time chasing updates.
Project visibility and asset version control improvements
Our solution

One platform for work, assets, and approvals.

Workflow orchestration

Custom stages, dependencies, and handoffs with clear status for every stakeholder.

  • Real-time views and alerts
  • Automated nudges for overdue work
  • Activity logs for accountability

Assets and versions

Central storage with history and roles for view, upload, and approve.

  • Inline previews for quick review
  • Role-based access
  • Audit trail on every change

Mobile reviews

Cross-platform app for updates and approvals from anywhere.

  • Push notifications
  • Comments and sign-off
  • Offline use with safe sync
Technology

Built for reliability and scale.

Mobile app

  • Flutter for iOS and Android
  • Push via Firebase Cloud Messaging
  • Offline caching and sync

Backend and APIs

  • Node.js services
  • Apache Kafka events
  • Redis queues and cache

Security and storage

  • AWS S3 encrypted storage
  • JWT with RBAC
  • TLS everywhere

Web dashboard

  • React single-page app
  • Live status updates

Cloud and ops

  • AWS hosting
  • Prometheus and Elasticsearch monitoring
  • CI/CD with GitHub Actions and Docker

Administration

  • Audit logs
  • Role and access controls
Impact

Measured outcomes after three months.

  • Missed deadlinesreduced by 42 percent
  • Approvalsfrom 2 to 3 days to under 24 hours
  • Versioning errorsfrom frequent to rare
  • Coordination timereduced by 35 percent
Roadmap

What is next.

  • Integrations with external review tools
  • Expanded partner access controls
  • Reporting for forecasting and capacity planning

Client: name withheld, U.S.-based service organization.

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