Case Study: Mobile Farm Operations & Contractor Management | Envision360

Case study

Mobile Farm Operations & Contractor Management Platform

Client: Mid-sized farm operation managing multiple fields and seasonal contractors across Ontario and Michigan.

< 1 daypayout reconciliation (from 3–4)

Real-timefield status (from manual)

↓ disputeshours/pay nearly eliminated

−60%admin hours

Challenge

1,500+ acres across several locations were coordinated with paper logs and messaging apps. As operations expanded, daily issues compounded.

No proof of completion: tasks shared via group chats.
Manual payouts: phone calls and handwritten time sheets.
Equipment blind spots: no real-time tracking led to disputes and idle time.
Limited oversight: supervisors lacked live view of in-progress or delayed fields.
Month-end burden: accounting spent hours reconciling contractor hours and payments.

The client needed a mobile-first platform connecting managers, supervisors, and contractors with live visibility into field progress, job completion, and payouts.

Dashboard showing multi-field status and task backlog

Our solution

Unifying jobs, proof, and payouts in one mobile workflow.

Task assignment

Managers create jobs (spraying, harvesting, transport) and assign to contractors.

Location pins and checklists
Due times and notes
Role-based access

Live field tracking

GPS progress with auto time logs on arrival/exit.

In-progress and delayed status
Route breadcrumbs
Offline capture & sync

Proof & payouts

Photo proof and comments with automated calculation by time, acreage, or unit rate.

CSV/XLS exports
Audit history
Notifications

Core features

Task Assignment: Create and dispatch jobs to contractors.
Mobile Work Orders: Phone-based details, pins, and checklists.
Live Field Tracking: GPS progress and automatic time logs.
Photo Proof & Comments: Before/after images and notes.
Payment Management: Time/acre/unit-based payouts with summaries to accounting.
Dashboard & Reports: Active jobs, hours, equipment, and cost per field.
Offline Mode: Automatic sync when connectivity returns.

Web view of contractor hours, payouts, and equipment usage

Technology

Built for rural performance and cost efficiency.

Frontend

React web interface
Responsive grid layouts

Mobile layer

PWA in React
Native camera & GPS access

Backend

Node.js + PostgreSQL
GeoJSON for fields and mapping

Cloud hosting

AWS Canada (Montreal)
Scalable and residency aligned

Security

JWT logins & access levels
AES-256 at rest, TLS 1.3 in transit

Why this stack

Fast mobile UX in remote areas
Lightweight, offline-capable

Delivery

Implementation timeline

Phase 1 (Weeks 1–4)

Workflow mapping and mobile task prototype
Geolocation tagging for fields and routes

Phase 2 (Weeks 5–8)

PWA, GPS logging, image uploads
Payout engine and CSV/XLS exports

Phase 3 (Weeks 9–12)

Field testing with 20+ contractors
Offline sync tuning and alerts

Impact

Results

Metric	Before	After
Contractor payout reconciliation	3–4 days/month	<1 day
Task completion verification	Verbal/photo via text	Logged in system
Field status visibility	Manual reports	Real-time dashboard
Disputes on hours/pay	Frequent	Nearly eliminated
Admin hours	High	Reduced by 60%

Supervisors monitor field progress live, and contractors start, complete, and close jobs from their phones — even offline.

Roadmap

Next phase

Voice-based reporting: hands-free updates while operating equipment.
Predictive scheduling: weather and soil data–driven planning.
AI payout verification: cross-check activity logs with GPS routes.

Why it works

Real-time control without disrupting daily work.

Combining GPS, photo verification, and mobile reporting improved accountability and reduced costs while fitting existing workflows.

Client: Name Withheld – Multi-Location Farm Operations Group.

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